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Board of Directors

 

Current Board of Directors

 

Joan Giroux, President, Augusta, Maine, Term Expires 12/31/08

Tim Letourneau, Member, Old Town, Maine, Term Expires 12/31/09

Jerry Williams, Member, Livermore, Maine, Term Expires 12/31/12

Janet Franz, Treasurer, Bangor, Maine, Term Expires 12/31/09

Dianne Lytle, Member, Mount Desert, Maine, Term Expires 12/31/08

 

Minutes of Special Meeting of Members - December 1, 2007

 

President Joan Giroux called the meeting to order at 10:00 am.  President Giroux introduced the board members, along with introducing the prospective board members.  

 

A quorum of the members was present in person and by proxy.  The election of a new board member was completed by proxy.  The results of the voting:  Linda Connelly had 79 votes, Donovan Lajoie had 53 votes, Dianne Lytle had 60.5 votes, Jerry Williams had 201 votes, Carson Woods (withdrawn prior to the annual meeting) had 36 votes, and 54 blank votes were mailed in.

 

Treasurer Janet Franz opened the budget discussion with a description of the new Quickbooks accounting procedures.  The association financial records are now on a strictly accrual based system.  Resort Manager Margaret Austin presented and explained that the escrow accounts need to be set aside according to state statues.  She explained the 2008 budget line by line.  Bad Debt Expense is a new line item, as the developers are no longer paying back maintenance fees.  An explanation of the past collection procedure was given, and a brief introduction on the upcoming change of maintenance fee collection and foreclosure procedures due to legislation changes.  The resort has updated its credit card processing to try to lower the processing charges by asking for security codes and addresses. 

 

Annette Bartlett explained that the overage of computer costs was caused by new equipment costs necessitated by the increase of internet use by guests.  The Connellys noted that some DHCP servers may be able to block gaming and unacceptable websites, which would allow more bandwidth usage.  Harbor Ridge is changing its internet service provider in January, which hopefully will improve the service.  Three full-time employees have health insurance benefits.  Margaret discussed that Worker’s Compensation Insurance has increased due to some injuries, so Harbor Ridge is now paying a deductible to lower premium costs.  Maintenance fees are increasing to $397.00 per week of ownership.  

 

Joan brought up the issue about considering a pet allowance policy.  The resort has a policy in place to charge an owner if a guest brings a pet.  The resort has the right to evict the guest.  Licensed service animals are permitted without fee under ADA regulations.

 

John Hanson made a motion to accept the 2008 budget as presented.  John Buschmann seconded the motion, and budget passed unanimously. 

 

There will be a special assessment of $100 per week of ownership to improve the cash flow position.  The due date is May 15, 2008.  John Hanson made a motion to accept the special assessment as presented.  Jerry Williams seconded the motion, and the motion passed.

 

Anita Raymond wanted to know if the resort had a wish list.  Management noted that some wish list items were on the bottom of the proposed budget.  Anita requested a lower railing on the decks.  Management stated the railings cannot be modified due to building code regulations. Dianne Lytle suggested higher chairs as a solution.  John Buschmann requested that management encourage the Island Explorer to pick up guests staying at Harbor Ridge. 

 

The Connellys requested that Vacation Guard be discussed.  Vacation Guard offers trip cancellation insurance specifically to timeshare owners.  The company appears to offer more benefits for multiple week owners for both exchanging and staying at their home resorts.  Owner getaways are now being offered from December to the beginning of April at $95.00 per night, $125.00 for two nights, and $50.00 for each additional night. 

 

John Hanson made a motion to adjourn the meeting, and Bob Raymond seconded the motion.  The meeting adjourned at 11:15 am.

 

 

Minutes of Special Meeting of Members

 

President, Tim Letourneau called the 2006 annual meeting to order at 10 am.  The Executive Members introduced were: Joan Giroux, Jerry Williams, Jim Murphy. Jan Franz arrived after having a fractured wrist cast.  Managers Margaret Austin and Annette Bartlett were introduced along with Ken Ogden, the Maintenance Supervisor.  The budget for 2007 approved by the Executive Board at their September meeting was discussed in detail.  Margaret Austin went over the line items on the budget.  The President explained the structural damage that had been discovered this past year and the plans to make the necessary repairs staying within the approved budget. Both Margaret and Annette went over the work and improvements completed over the past year including the internet access to all townhouses.  At this time the small problems with the access are being worked out.

 

Carson Wood spoke on the importance of repairs as soon as possible to alleviate further problems.  He also brought up the subject of completing all repairs needed by securing a loan so as not to deplete the required reserve account.

 

Dr. Neubauer and Mr. Murphy remarked the resort always looks very well maintained and for this reason the owners are able to receive excellent exchanges within the Interval International system or enjoy the comfort of their home resort when they are at Harbor Ridge.  Harbor Ridge was the first and only five star Interval rated resort for thirteen years in Maine.  In 2005 Rangeley Lake Resort was awarded the five star distinction.

 

The President then called for a motion to ratify the 2007 Annual Budget.  Board Member Jim Murphy asked if the required number of proxies had been returned and referred to the Public Offering Statement. In past years, a quorum was present with votes cast by proxy, by attending members, and by the developers.  The Executive Board, after much discussion, continued the meeting to January 6, 2006 at 10 am. at Harbor Ridge.

 

The staff will need to send notice of the January 6th meeting to the owners along with a proxy and then follow up to insure the proxies are received by the January 6th meeting.

 

At 11:05 am the meeting was continued.

 

Joan Giroux

Secretary, Harbor Ridge Condominium Association

 

 

HARBOR RIDGE CONDOMINIUM ASSOCIATION
JANUARY 6, 2007
ANNUAL MEETING CONTINUED FROM DECEMBER 2, 2006.



Continuation of the Annual Meeting of December 2, 2006 due to lack of sufficient Proxies for a quorum meeting to be called to enact the Annual HRCA Budget.

Meeting called to order by President Joan Giroux @ approximately 10:00AM on
January 6, 2007 as a continuation of the meeting held on December 2, 2006 to
Enact the budget. Opening comments by President Giroux.

Board Members present were; Tim Letourneau, Jerry Williams, Janet Franz and Jim Murphy. Staff Members present were; Margaret Austin, Manager, Annett Bartlett,
Assistant Manager and Maintenance Supervisor - Ken.

Numerous owners were present as indicated by the Sign-in document and presence.

Pres. Joan indicated that the additional cost for the Proxy mailing was approximately
$1,400.

Various questions were asked:
*Reason for the cost of high bank charges? Use of debit/credit cards by occupants.
*Taxes paid by HRCA? Town is on a July-June fiscal year and HRCA is on a
Jan-Dec. Taxes are paid upon receipt of funds from owners.
*Internet Income? Small amount to date but was placed in the wrong account - to
be corrected.
*Can HRCA collect additional fees for use of credit cards? No, illegal. HRCA
is charged .25 cents per transaction by the financing agency. Different accounts
have different fees. HRCA did discontinue use of American Express due to the
cost of usage. Services fees could be charged but it would have to be charged to
all owners - not done.
*Is insurance cost down? Yes. Several vendors actively soliciting HRCA for the
account. Still in discussion.
*Is the cost of this meeting included in the budget? Not specifically. Will have to
be incorporated somewhere.

Ready to vote the Budget? Yes.
Motion/Seconded.-Members present. Voted- Unam. No's-None. Abstain-None.

Any other Business to come before the meeting?
*May the budget for the current and past year be both shown on a spread-sheet type
of format per the line item. Janet commented that future analysis would try to be
done in that format.
*Are there empty units during the winter months? Yes, there is a slow period but
based on the most recent couple of weeks it was great. Maintenance is completed
-2-

during the slower period.
During the Christmas/New Years period there were people from various foreign
Countries including Japan, Germany and others.

Pres. Joan asked where the owners present were from. Augusta, Holden, Auburn,
Haynes, Pittsfield, Steuben, Bangor, Orono, Gardiner, Old Town.

*Use of E-Mail addresses. Could be done but people change e-mail so often it
doesn't always work well.
*What is the total number of owners - 2,400+-.
*Sale of Time Shares. Many are sold by the individuals. Usually sold at 45/50
percent of the original purchase price. HRCA also handles the transfer of
ownership at approximately$200-400 cost. Usually outside sales require 500-700
up-from fee and then they do not sell and the owner has already paid the fee.
Not a recommended method. Can find owners on the web site. Harborridge.com.
*What about In Season. HRCA does not participate with them any longer.
*Hard to always get what one wants for location and date. Suggest placing
request on the waiting list well in advance and not to get discouraged.
*Trip Insurance. Does not need to be purchased from Interval International.
Can be purchased from Vacation Guard for much less, if desired. If purchased
thru HRCA then the referral comes back to HRCA. Done on line only.

Motion to adjourn. Seconded. Voted.

Jim Murphy, Secretary
 

 

Many Happy Vacations!

 
 

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